HR Process & Automation Specialist

At ORTEC, everyone belongs. Our Community empowers teams to thrive together. Curiosity drives innovation and inspires us to challenge the norm. Grit helps us overcome obstacles and continuously improve. We pursue Excellence not as perfection, but as a commitment to try, learn, and grow. Trust lies at the heart of our culture—earned through respect, accountability, and building something meaningful together. 

If our values resonate with you, and you want to make a global impact, we welcome your application. 

Is your passion to automate and leverage AI? Join us to enhance our Global People & Culture team’s efficiency and employee experience with data-driven solutions.

As part of our Global People & Culture team, HR Process & Automation Specialist plays a key role in creating a seamless and efficient employee experience. This role focuses on streamlining and automating HR processes across regions within our Global HR Operations Team supporting consistent, high-quality workflows and systems that enable a better work environment for all employees. 

Combining solid understanding of processes with a focus on what’s ahead, the HR Process & Automation Specialist helps drive operational excellence, enhances the employee journey, and enables our HR teams worldwide to focus on what matters most: supporting and empowering our people. 

Your mission:

Process Governance & Ownership: Map and own all end-to-end HR processes, ensuring global alignment and clear, up-to-date documentation in collaboration with Global HR Operations team members.

Standardization & Compliance: 

• Develop process standards to drive consistency, quality, compliance, and efficiency across regions.

• Ensure compliance with data privacy and security standards in all process and system changes.

Continuous Improvement: 

• Drive continuous improvement initiatives to enhance HR service delivery and eliminate inefficiencies.

• Define and track KPIs to measure process performance and inform ongoing optimization efforts.

Automation & Technology Enablement: 

• Identify, design, and implement automation and AI-enabled solutions to streamline processes and reduce administrative workload.

• Align HR systems and technology with optimized processes to enable automation and improve usability.

Change Management & Adoption: Support: change management activities, including communication, training, and stakeholder engagement, to ensure successful adoption of new processes.

Knowledge Management: Maintain a centralized knowledge repository containing HR process documentation, guides, and training materials.

Cross-Functional Collaboration: Collaborate closely with IT and third-party vendors to deliver innovative, data-informed HR solutions.

• Bachelor’s degree in Human Resources, Information Technology, or similar fields;

• Demonstrated expertise in HR process design, mapping, and continuous improvement within a complex global environment;

• Experience in building or supporting HR Shared Services delivery models;

• Strong understanding of process improvement methodologies (e.g., Lean, Six Sigma, Kaizen) and experience with automation tools;

• Hands-on experience designing AI-enabled workflows or chatbot solutions in HR settings;

• Strong stakeholder engagement and facilitation capabilities, with the ability to effectively bridge HR and IT functions;

• Solid HRIS knowledge and familiarity with systems integration and process–technology alignment;

• Analytical mindset with strong problem-solving skills;

• Proven project management capability, ideally supported by a recognized certification;

• Excellent written and spoken English;

• Exceptional communication skills and ability to influence and collaborate across diverse teams and cultures; 

• Experience in change management and driving adoption of new processes and technologies.

You will be part of an international team that celebrates collaboration, innovation, and inclusivity. 

We offer autonomy, trust, and flexible hybrid working. 

Furthermore, we offer:

• A dynamic, technical, and intellectually stimulating environment.

• A unique and inspiring work experience in an open and creative environment.

• Smart, enthusiastic, and fun colleagues.

• Work-life balance and flexible scheduling.

• Career development opportunities, including job rotation and performance-based growth.

• Hybrid work model (office in Bucharest) with relaxation areas and on-site perks.

• Meal tickets;

• Social and wellness benefits, including private medical insurance, mental wellness benefit, sports benefits, and a Bookster subscription.

• Annual team events (teambuilding, summer party, Christmas party).

• Performance-based annual bonus (up to one full salary).

The next steps: 

If you are enthusiastic about this opportunity, we encourage you to apply by uploading your CV and motivation letter by 16 January 2026. The recruitment process will include two online assessments followed by two interviews.